Procedure

Reservation

Reservation for a room which is Available

If you make a reservation earlier than the acceptance date of reservation, we will start charging you rent before your move-in date.

Reservation for a room which is Available soon

If you make a reservation earlier than the acceptance date of the reservation, we will start charging you rent before your move-in date. Available date is the date when a room becomes available.

Reservation for a room which is  In Process 

This room is currently in the reservation process. We apologize for the inconvenience but when at this stage, we will stop accepting inquiries for this room.  

Move-in/Move-out Operation Hours

●Move-IN/OUT hours → 10:30 ~ 15:00 (Except for Saturday, Sunday, and National holidays)
●Office hours → 9:00 ~ 16:00 (Except for Saturday, Sunday, and National holidays)　　　　　　　　　　　　　　　　　　
※Our office will be closed on Saturday, Sunday, and National holidays.

Kyoto Time :

We are closed every weekend and on National holidays.

【National holidays】

January 9th(Mon), February 11th(Sat), February 23rd(Thu), March 21st(Tue), April 29th(Sat), May 3rd(Wed)~May 5th(Fri), July 17th(Mon), August 11th(Fri),  September 18st(Mon), September 23rd(Sat), October 9th(Mon), November 3rd(Fri), November 23rd(Thu)

※We are afraid that we are also closed during Bon holidays(August) and New year holidays(December・January) except dates colored with red in calender.  Thank you for your understanding.

Reservation Process

Reservation・Inquiry

Please contact us using the inquiry form and after you check room availabilities. Currently, we do not accept inquiries over the phone.
Our office hours are between 9:00 and 16:00 on Mondays to Fridays and we are closed on Weekends and National holidays in Japan. 

Please note that we require 3 business days from receiving the initial inquiry form to prepare the move-in paperwork. Please ensure to give yourself enough time to process all the necessary move-in procedures. 

Make a deposit for reservation

We will reply to your e-mail and confirm if a room is still available or not. When you would like to confirm the room, we will ask you to pay 30,000yen as a room deposit and 15,000yen as the administration fee to our bank account by domestic bank transfer or international wire transfer (sent through a secure form). Please contact us for further information.
When moving out of your room, the deposit can be refunded up to a maximum of 20,000 yen (a 10,000 yen room cleaning fee is charged) to you on the day of your move out, if there is no problem and you have already paid all of your rent.

Move in and Contract

Please tell us again about a week before to fix your move-in date and time. We ask all tenants to move in between 10:30 and 15:00 on Mondays to Fridays (Our office is closed on Weekends and National holidays in Japan). We ask for your cooperation to change your move-in date if it falls on a day that our office is closed. On the move-in date, please bring your first month's rent, your original passport, and a photocopy of the page that has your face picture, Japanese visa, and Residence Card. We will make a minimum one-month contract and send to you a copy of it by e-mail before your move-in date, then on your move-in date have you sign the contract and other lease agreements, and then give you the room key.

Move out notice

We must be informed of your move-out date at least 3 weeks prior. It means that you have to pay rent for at least 3 weeks, after you send us your “3 weeks move out notice” officially.

For example, if you send us your move-out notice on the 6th of the month, 3 weeks after the 6th would be the 27th. Then the 27th will be your move-out date. 

During the 3 weeks, we will start to advertise the room to the public. We also need to set an appointment time for your move-out inspection on your move-out date.

Move out

Before leaving, we will ask you to clean and restore your room to its original state when you first moved in. One of our staff will come to your room on your move-out date for a room inspection, which is to check the condition of the room and furniture/equipment. If there is no problem and you have already paid all of your rent, we refund up to 20,000 yen of the deposit (a 10,000 yen room cleaning fee is subtracted from the deposit).

Furnishings

 

Have you ever imagined if you can go on a trip or study abroad
with only a suitacase?  
We at Kyoto Apartment can make it happen!

 

What is included in the room?

We prepare these basic furniture, home electronics and bedding(including sheets) in each room.

Internet is also included!